DISASTER MANAGEMENT SOCIETY
OF TAIWAN THE CHARTER

Reviewed by the 1st Preparatory Meeting on July 7, 2006
Revised by the 2nd Preparatory Meeting on October 2, 2006
Passed by the 1st Membership Assembly on Oct. 28, 2006
Lawfully executed under the provisions of the Ministry of the Interior
Registration No. Tai-Nei-Sheh-Tzu 0950203383 approved and
effective dated on the 29th day of December 2006.

 

Chapter 1 General Principle

Development

Article 1. The official name of this organization is the “Disaster Management Society of Taiwan”. Hereinafter is called “The Society”.

Article 2. The Society is constituted, in accordance with the By-laws, as a non-profit organization.

Article 3. The Society is pursuing its objective: to strengthen mutual interaction and integration of multiple disciplines concerning disaster management; to promote interactions amongst sciences and technologies for disaster management; and, to cultivate specialists in disaster management; mitigation of disasters.furthermore, to enhance capabilities of disaster management while aiming at

Article 4. The Society is in charge of organizational functions that cover all administrative areas nationwide.

Article 5. The Society is based in its Headquarters, where the governance authority is located. Hereafter, branch offices shall be set up under approval of the governance authority. The general guidelines for the aforementioned branch offices shall be designated by the Board of Directors, and, shall become effective thereafter upon the approval of the governance authority. The details concerning the locations of the Headquarters and branch offices shall be submitted to the governance authority for review and for record, at the times of set-up and any changes thereafter.

Article 6. The missions of The Society are as follows:

1. To develop by ways of exchange and cooperation with relevant science and technology professions, both domestically
    and internationally, on subjects of disaster management;
2. To promote and perform all aspects of research and development in relation to disaster management;
3. To assist government and private organizations in promotion of subjects in relation to disaster management;
4. To publish material on any aspect of disaster management;
5. To safeguard rights and interests of the membership, and, to assist in communications among the members;
6. To organize events in line with the roles and objectives of The Society.

Article 7. The Ministry of the Interior is the governance authority to The Society; while the function of the Ministry of Education is to focus on its business objectives. The Society’s specific business objectives depend on the Ministry of the Interior and Ministry of Education for supervision and guidance.

 

Chapter 2 Membership

Article 8. Membership for The Society is classified into the following four categories:

1. General Membership: All those who recognize the objectives of The Society, having received graduate degrees; or, bachelor degrees with at least two years of professional experience; or, associate degrees with at least four years of professional experience; alternatively, those who without any academic degrees but having at least eight years of professional experience in the area of 3 disaster management; or, anyother candidate identified by the Board of Directors as having equivalent qualifications; are eligible forthe General Membership.

2. Corporate Membership: Whether registered as public or private organizations, both are eligible for Corporate Membership.

3. Patron Membership: Any organization or individual that sponsors activities of, or donates to The Society, is bestowed with the status of Patron Membership.

4. Honorary Membership: Any individual who, having offered outstanding contributions, or services, that are subject to the promotional activities of The Society on disaster management, and is nominated by two or more members of Directors and/or Supervisors, with recognition of the Board of Directors, is honored with the Honorary Membership.

Applicants are required to complete the application and provide relevant terms and conditions, and be granted approval by the Board of Directors, while the membership fee must be paid in full. Every Corporate Member shall nominate two delegates as sitting members to exercise its rights.

Article 9. All members reserve their rights of voting, election and recall. Those of the General Membership reserve one vote for each, while those of the Corporate Membership reserve two votes for each. Those of the Patron Membership and the Honorary Membership reserve no such rights as afore-mentioned.

Article 10. All members are to obey in accordance with terms and conditions of the Charter of The Society. In any events that the required membership fees consecutive years, the membership is regarded as automatically withdrawn from The have not been paid for two Society. In the event that members who have withdrawn, ceased or suspended their membership from The Society, wish to apply for the re-admission, the total outstanding fees must be paid, except those with an acceptable reason for their absence, which has been approved by the Board.

Article 11. In the event of any member having violated or breached the Laws, or, articles set in the Charter of The Society, or, having been against the resolutions from General Assembly, shall be given warning or suspension of their membership, with the consent of the Board of Directors. While the membership of those having severe violations, may be revoked by way of the consent from the General Assembly.

Article 12. Members who are disqualified or revoked from the consent of the General Assembly, will be regarded as being dismissed from The Society.

Article 13. Members who wish to withdraw their membership, can present written statements to The Society.

 

Chapter 3 Organization and Duties

Article 14. The General Assembly is regarded as the highest authority of The Society, for the resolving of vital issues. During its adjournment, the Board of Directors is to act on its behalf. The scope of the afore-said vital issues, is to be defined by the Board of Directors.

Shall the number of members exceed 300 in total, that shall be based on the proportionality of the total members in the region, for the election of the delegates for the region, representing its overall members to the General Assembly meeting that is to take place.

The tenure of these delegates is two years, although they can be re-elected for consecutive terms. The quota and rules of election for these delegates should be reviewed by the Board 5 of Directors, and submitted to the governance authority for approval, and, for the record, afterward.

Article 15. The rights and duties of the General Assembly are prescribed as follows:

1. To define and to amend the By-law Articles of the Charter;
2. To elect and to recall the directors and supervisors;
3. To resolve the membership admission and annual fees, business expenditures, and the matters of amount and
    donation;
4. To resolve the annual business plan and financial reports, budgets, and accountancy;
5. To resolve the expulsion of members or the represented delegates;
6. To resolve the repossessing of the properties;
7. To resolve the dissolution of The Society;
8. To resolve any other vital subject issues in relation to the provisions of rights and obligations of the overall
    membership. The scope of the afore-said vital subject issues, that is stated in section No.8, is to be defined by the
    Board of Directors.

Article 16. The Society is to appoint a total of 15 Directors, and, a total of 5 Supervisors; these are to be elected by members by way of General Assembly. This is to form the Board of Directors and the Supervisory Board, respectively.
Before the election is to take place, it may have reserved 5 alternate Directors, and also, 1 alternate Supervisor, for the replacements being filled in respectively, in the event of absence of the Directors, and the Supervisors. The current Board of Directors is to nominate candidates of Directors and Supervisors for the next term.

The election of Directors and Supervisors can be processed either by way of meetings, or, by way of correspondence. 6 However, the election by way of correspondence cannot take place twice consecutively. The method of election should be reviewed by the Board of Directors, and submitted to the governance authority for approval, and, for the record.

Article 17. The duties of the Board of Directors are prescribed as follows:

1. To review the qualifications of the members and the delegates;
2. To elect and to recall the Executive Directors, and, the President of the Board (hereinafter called the President);
3. To resolve the resignation of the Directors, the Executive Directors, and, the President of the Board;
4. To employ and to dismiss the members of staff;
5. To draft the annual business plan, financial reports, budgets, and year-end accounts;
6. To execute any other business necessities.

Article 18. The Board of Directors is to appoint 5 Executive Directors, who shall be elected amongst the Directors of the Board. The President shall be elected from the Executive Directors by the members of the Board of Directors. The President shall oversee the general affairs of The Society, and represent
The Society in regard to overall public affairs, and to preside over the Board of Directors meetings, and, the General Assembly. In the event that the President is not able to perform his/her duties, one Executive Director shall be appointed as Acting President. In any event that such Acting President is not appointed, the Executive Directors shall elect one among themselves. In the event that the President or, any of the Executive Directorship positions are vacated, a call of election should be held within a month for the new appointments.

Article 19. The duties of the Supervisory Board are prescribed as follows:

1. To supervise and execute the overall business operation of The Society;
2. To review and approve the budgets and the year-end financial reports of The Society;
3. To elect and to recall the Executive members of the Supervisory Board;
4. To resolve the resignation of the Executive members of the Supervisory Board, and the Supervisors;
5. To draft the annual business plan, financial reports, budgets, and year-end accounts;
6. To supervise all matters that require supervision.

Article 20. One Executive member (hereinafter called Executive Supervisor) is to be elected from the members of the Supervisory Board. The Executive Supervisor is to supervise overall business operation of The Society, and, to preside over thoroughly all meetings that are held by the Supervisory Board. In the event, that the Executive Supervisor is not able to perform his/her duties, one other member of the Supervisory Board shall be appointed as Acting Executive Supervisor on his/her behalf. In the event that such Acting Executive Supervisor has not been appointed, the Supervisors shall elect one among themselves. In the event, that the 
Executive Supervisor position is vacated, an election must be held within one month.

Article 21. Directors and Supervisors each serve one term of two years without compensation, and their services are to be continued for further terms by way of re-election. The President is limited to the service of one more term only by way of re-election. The tenure of the Directors and Supervisors is to take effect commencing from the date that the first Board of Director’s meeting is to take place.

Article 22. The event that a position of Director or the Supervisor is to be abolished is subject to one of the following matters:

1. The membership is disqualified as a member, or, as a delegate;
2. Resignation is approved upon the resolution of the Board of Directors, or, the Supervisory Board;
3. Being re-called, or dismissed;
4. Suspension period for membership rights is over half the term of the tenure.

Article 23. There will be an appointment of one specific Secretary General as chief executive to The Society, who is to take charge on behalf of the President, as for the routine and overall business operations and management of The Society. The candidates for Secretary General, together with other members of staff, are nominated by the President for their appointments, and then approved by the Board of Directors. The governance authority shall then be informed of the appointments, and afterward for the record. Directors and Supervisors are not eligible to the aforementioned executive positions as the Secretary General or as the members of staff. The objectives and job description of each member of staff depends on their duties and responsibilities, which are to be defined by the Board of Directors independently.

Article 24. The Society is to form various committees, syndicates or specific task forces for internal business operations. The principle guidance of the organization shall come into effect, upon the approval of the Board of the Directors. The same formation is to apply, whenever there are any changes to be made.

Article 25. At the invitation of the Board of Directors, one specific Honorary President is to be appointed for The Society, as well as several members of Honorary Directors and Advisors. Their tenure is exactly same as those of the incumbent Directors and Supervisors.

 

Chapter 4 Meetings

Article 26. The General Assembly holds regular and occasional meetings, which are convened by the President. Except for the emergency call for occasional meetings, written notification for the General Assembly is required 15 days in advance. The regular General Assembly shall be called once every 9 year, while occasional General Assemblies are called whenever deemed necessary by the Board of Directors, or, at the request of over twenty percent of the members or delegates, or, at the written request of the  Supervisory Board. Upon the registration of The Society as a juridical body; the occasional General Assembly may be called at the request of over ten percent of the members or delegates.

Article 27. Any member (delegate) who is not able to attend the General Assembly meeting in person may appoint another member as his proxy, by way of written consent. Each member can be appointed as a proxy for one other member only.

Article 28. The resolutions of the General Assembly shall be passed by the majority vote, provided that the attendance rate exceeds one half of the total membership. Except for the establishment and revision of the Charter and By-laws of the Articles of The Society; expulsion of members (delegates); recall of Directors and/or Supervisors; disposition of properties; dissolution of the Society and other important issues that are relevant to the rights and obligations of the membership; shall be passed by two-thirds majority of those in attendance. After the Society has been registered as a juridical body, the revision of the Charter shall be passed by three quarters majority of those in attendance, or, two-thirds majority of the entire membership with written consent. The dissolution of the Society shall be passed anytime at the two-thirds majority vote of the entire membership.

Article 29. The Board of Directors shall hold a Board meeting every six months and the Supervisory Board shall hold a Board meeting every six months. If necessary, joint Board meetings or occasional meetings shall be held. The said meetings, except for occasional meetings, shall be called to attendance seven days in advance with written notification. The resolution of the meetings shall be passed by the majority of the votes with an attendance rate over onehalf 10 of the Directors and/or Supervisors.

Article 30. The Directors shall attend the Board of Director’s meetings and the Supervisors shall attend the Supervisory meetings. No proxy is to be appointed. With two consecutive absences in the Board meetings without eligible reasons, a director or supervisor shall be regarded as resigned from his position.

 

Chapter 5 Budget and Accountancy

Article 31. The revenues of the Society are from the following:

1. Membership Admission Fee:
    Individual: NT $1,000.00
    Corporate: NT $10,000.00
2. Annual Membership Fee:
    Individual: NT $1,000.00
    Corporate: NT $20,000.00
    The adjustment of fees payable shall be recommended by the financial 
    committee and approved by the Board of Directors.
3. Business yields.
4. Donations.
5. Income from sponsored projects.
6. Funds and interest income.
7. Other incomes.

Article 32. The fiscal year, of the Society, identical to the calendar year, starts January 1st and ends December 31st.

Article 33. The Board of Directors shall prepare the annual work plan, report/budget and schedule of staff compensation two months prior to the beginning of the fiscal year, and present it to the General Assembly for approval (In case the general assembly cannot be held in time, it shall be presented to the joint Board meetings of Directors and Supervisors for approval), and then submitted to the governance authority for approval and record. Within two months after the end of the fiscal year, the Board 11 of Directors shall  compile and edit the annual report, annual revenue and expenditure ledgers, cash payable tables, balance sheet, inventory checklist and fund revenue and expenditure ledgers, and shall send them to the Supervisory Board for their review and verification. These shall be returned, with review comments from the Supervisory Board, to the Board of Directors. Then these shall be presented to the General Assembly meetings for approval, and afterwards submitted to the governance authority, before the end of March, for approval and record. In the event that the General Assembly meeting can not be held in time, these shall be submitted to the governance authority first.

Article 34. In case the Society is dissolved, the remaining properties shall be given to the local authority having the jurisdiction over the location where the Society is situated or a body designated by the governance authority.

 

Chapter 6 Supplementary Provisions

Article 35. All those items which have not been specified in this Charter will be dealt with in accordance with the relevant laws.

Article 36. This Charter shall be passed by the General Assembly and becomes effective after being submitted to and approved by the governance authority. The same applies to any revisions of the Charter.

Article 37. The Charter has been passed at the first session of the first General Assembly meeting held on October 28th, 2006. It has been lawfully executed under the provisions of the Ministry of the Interior, Registration No. Tai-Nei-She-Tze 0950203383, approved and effective dated on the 29th day of December 2006.